Compliance documentation

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Regulatory & Statutory Compliances under Applicable Labour Laws

  • Company/ Establishment/Purchaser/Contractor/Service Provider shall maintain documentation & compliance of Employment records/ Abstract of Acts/Monthly-Periodic records of Muster cum Wages & other registers for Client/ Govt/Third Party auditors submission as mentioned here under as prescribed in customized professional compliance.

1st day of Joining of employee/workers documentation & compliance
1. Nomination Form-F to be furnished (Employee on completion of 1 year to make nomination) Rule 6(2) Gra. Act 1st day of joining
2. Nomination Form – 2 At the time of enrolment as member PF Act 1st day of joining
3. Form 11 At the time of enrolment as member PF Act 1st day of joining
4. Form – 1 (Regulation 11 & 12) At the time of enrolment as member (within 10 days) ESI ACT 1st day of joining
Display on Notice Board
1. Abstract of Factories Act, Form No. 23 Most urgently F.A. Act Display
2. Abstract of Maternity Act (Form – K) Meter Act Display
3. Abstract, Rate of Minimum Wages (Form – XI) and Address of Inspector (Form-XI) M.W. Act Display
4. Abstract of the Act and Rules (Form-V) P.W. Act Display
5. Display of Abstract Form-U Rule-19 Gra. Act Display
6. Abstract to be displayed in English / Local Language Con.Lab. Act Display
7. Stability Certificate (Form – 1A) Every 5 Years F.A. Act Every 5 Year
Routine Monthly & Periodic or Occasional Compliance
1. Leave Records (Form – 16) F.A. Act Every Month
2. Wage Slip F.A. Act Every Month
3. Register of OT (From – 13) F.A. Act Every Month
4. Notice of period of work for adult workers (Form-14) F.A. Act Every Month
5. Muster Roll (Form – 5) M.W act Every Month
6. Wage Register (Form – 10) M.W act Every Month
7. Overtime Register (Form – 4) M.W act Every Month
8. Register of Fines (Form – 3) M.W act Every Month
9. Register of Deductions for damage or loss M.W act Every Month
10. Register of Advances made to employees M.W act Every Month
11. Presence Card M.W act Every Month
12. Statement of workers Joining the service – Form 5 15th of following month PF. Act Every Month
13. Statement of workers leaving the service – Form 10 15th of following month PF. Act Every Month
14. Form – D EQUAL REMU ACT Every Month
15. Payment of wages Register – Form II-A P.W.ACT Every Month
16. Register of Fines (Form – I) P.W.ACT Every Month
17. Register of deduction for damages or loss (Form-II) P.W.ACT Every Month
18. Register of advances made to workers (Form – III) P.W.ACT Every Month
19. Amendment in License (Form – 2) As and when F.A. Act When it Requires
20. Change of Registration (Form-I) Within one month P.W.ACT When it Requires
21. Form – 1(B) Change in family particulars As and when ESI ACT When it Requires
22. Form – 16 Accident Report (Regulation 68) Within 48 Hrs. in Ordinary Cases and immediately in death cases. F.A. & ESI ACT When it Requires
Factory Act Compliance
Sr. No. Particulars Last Date To be completed by
1. Return of Accidents Every Month Every Month F.A. ACT Every Month
2. Notice of Accident – Form 21 Immediately on Occurrence Immediately on Occurrence F.A. ACT
3. Register of Accident (Form – 29) Maintained Maintained F.A. ACT
4. Inspection Book (Form – 31) As and When As and When F.A. ACT
5. Health Register Form No. 32 (R-68-T and 102) Maintained Maintained F.A. ACT
6. Register of Compensatory Off (Form – 12) Maintained Maintained F.A. ACT
7. Register of Lime washing, Painting etc. (Form – 7) Maintained Maintained F.A. ACT
8. List of stock of chemicals entered and used in the factory F.A. ACT
9. Safety and Health Policy of the Management To Prepare F.A. ACT
10. First Aid Boxes and its in-charges and training to the employees. Decide the Places F.A. ACT
11. Register of – Adult workers (Form – 15) F.A. ACT
12. Register of Working Environment (Form-37) F.A. ACT
13. Certificate of Fitness F.A. ACT